Location: Harare

Purpose
To provide an efficient and responsive administrative, organizational, and logistical service to the Dean, helping him to manage and prioritize his time.

Main Responsibilities/Key Duties
–    Manage and maintain the Dean’s diary and email account
–    Filter emails, highlight urgent correspondence and print attachments
–    Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems
–    Conduct weekly diary meetings with the Dean to discuss upcoming engagements, invitations and other requests
–    Schedule on behalf of the Dean meetings between him and clergy, churchwardens, council and staff
–    Filter general information, queries, phone calls and invitations to the Dean
–    Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Dean
–    Prepare correspondence on behalf of the Dean, including the drafting of general replies
–    Minute general meetings as required by the Dean
–    Ensure visitors meeting with the Dean are well taken care of

Qualifications, Experience, Knowledge & Skills

Experience
–    Demonstrable experience in an administration/executive assistant/PA role in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts (essential)
–    Experience of diary management (essential)
–    Experience of successfully working with senior management (essential)
–    Public office experience, for example, in a church/parish office would be an advantage (desirable).

Knowledge
–    Must be proficient with the keyboard and IT applications
–    Expert level in the use of Outlook
–    Intermediate level in the use of Word, Excel and PowerPoint

Skills (all essential)
–    Excellent organisational skills, ability to multi-task and organise others
–    Excellent oral and written communication skills and ability to professionally represent the Dean’s office
–    Ability to work under pressure and be flexible as part of a small team
–    Attention to detail and deadlines
–    Ability to filter information and assess priorities
–    Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances
–    Ability to prioritise and manage own workload amid conflicting demands and busy work periods
–    Ability to think ahead and anticipate needs before they arise
–    Ability to exercise discretion in dealing with confidential or sensitive matters
–    Confident and able to work on own initiative and with limited supervision

Apply
Please send applications to: [email protected] and [email protected]